Managers

 Managers will:

• lead by example by not using a mobile phone/device while they are driving;
• as part of recruitment, training and staff appraisal, remind drivers about the dangers of using a hand-held or hands-free mobile phone/device whilst driving;
• remind drivers of the Council’s policy on mobile phone/device use;
• ensure employees are not expected to take or receive calls on their mobile phones/devices whilst driving except in exceptional circumstances listed above;
• remind employees to switch phones to voicemail, or switch them off, while driving, or ask a passenger to use the phone;
• encourage employees to plan journeys to include rest stops which also provide opportunities to check messages and return calls;
• assess the level of use of mobile phones by their employees and provide an earpiece and microphone where necessary;
• discourage excessive use of mobile phones by employees;
• ensure that employees who are involved in any road traffic collision (RTC) when driving for work(in their own, a hire or company vehicle), record the incident on the County Accident, Incident, and Near Miss database (currently ANT system)
• interview staff who have been identified as using a mobile phone/device while driving for work, or been involved in a crash, to establish
  • the details and to identify what lessons can be learned. The approach should be positive and helpful, rather than punitive, although it should be made clear that further incidents may lead to disciplinary procedures.
  • consider if driving training would help.
• refer to the Code of Practice on Personal Safety for general information about the issuing of phones for safety reasons.