Minutes and papers (statutory)
Minutes and papers (statutory)
Minutes and papers considered at meetings of the governing board and its committees
Applies to
Maintained Schools, Academies and Free Schools
Background
The clerk should ensure that minutes of governing board and committee meetings are produced promptly, approved in accordance with the board's agreed procedures and retained as an official record.
Minutes should accurately record discussions, decisions, challenge provided by governors and trustees, and agreed actions.
Governing boards should make agendas, approved minutes and associated papers available for inspection on request, excluding confidential items and information that would be exempt from disclosure.
Approval
Full governing board or relevant committee, as appropriate.
Review frequency
Not applicable. Minutes are produced and approved following each governing board or committee meeting.
DfE Guidance
- Maintained Schools Governance Guide
- Academy Trust Handbook
- School Governance (Roles, Procedures and Allowances) (England) Regulations 2013
Legislation
Maintained schools
Academies and Free Schools
- Articles of Association
- Academy Trust Handbook
- Trust Scheme of Delegation and governance documentation, where applicable
Website publication
It is recommended that non-confidential agendas and approved minutes are published on the school's website to promote transparency and accountability.
Confidential minutes and papers, or items containing personal, commercially sensitive or otherwise exempt information, should not be published.