Water Hygiene Monitoring

The Premises Responsible Person and/or Nominated Legionella Co-ordinator must, after training, take regular readings of water temperatures and carry out the other specified housekeeping duties as recommended in the Legionella report, with the results mad available to the Consultant as mentioned above in 2 Water Hygiene Procedures. This will enable the Legionella risk assessment and monitoring data to be reviewed/updated and identify possible faults at the six-monthly Consultant’s monitoring visits, or earlier should the need arise.

The Consultant will also carry out the following monitoring inspections to conform to Approved Code of Practice and Guidance on Regulations L8

Minor monitoring visit at 6 months from initial survey

• Water temperatures to be checked and recorded at all hot and cold-water outlets.

• Water temperatures to be checked and recorded at calorifiers (hot water tanks) and cold-water storage tanks.

• Changes and alterations to the system checked and recorded.

• Review of control measures.

• Review key personnel and check for any changes.

• Review records of precautions.

• Examination of onsite record keeping.

Major monitoring visit at 12 months from initial survey

• Water temperatures to be checked and recorded at all hot and cold-water outlets.

• Water temperatures to be checked and recorded at calorifiers and cold-water storage tanks.

• Tanks and calorifiers to be checked for the presence of organic material, ill-fitting, loose, or corroded covers.

• Accessible pipe work and lagging will be checked for damage.

• Condensate trays and pipes checked for water accumulation.

• Water samples shall be taken from the cold-water storage tank and the furthest outlet from the calorifier outlet or nearest tap, the return supply and from the base of the calorifier for testing.

• Changes and alterations to the system checked and recorded.

• Review of control measures.

• Review key personnel and check for any changes.

• Review records of precautions.

• Review and examination of onsite record keeping.

The above will be repeated at 6 and 12 monthly intervals throughout the period of the 5-year contract. The Consultant’s checks at 6 and 12 months are not intended to replace those carried out by the Premises Responsible Person/Nominated Legionella Coordinator but are in addition to them.

Premises managers should, as part of their regular health and safety inspections, review the web-based portal and check that it is being used in accordance with the prescribed procedures, recording that they have done so.

The record of the Legionella water risk assessment is a living document that must be reviewed to ensure it remains up to date. The assessment will be regularly reviewed as stated above, however it will also need to be reviewed specifically whenever there is reason to suspect it is no longer valid. An indication of when to review the assessment and what to consider should be recorded, is as follows:

• If there are changes to the water system or its use.

• If there are changes to the use of the building in which the water system is installed.

• If there is new information about risks or control measures.

• The results of checks indicate that the control measures are no longer effective.

• There are changes to key personnel on site for example the Premises Responsible Person or the Legionella Co-ordinator.

• A case of legionnaires’ disease or legionellosis is associated with the system.