Health and Safety Management System Implementation

The following can be used to generate establishment specific planning to ensure Health and Safety is effectively implemented and managed. It is not a definitive list and can be amended according to establishment needs.

Policy and Management

Possible targets to plan for:

Health and Safety Policy is developed and regularly reviewed

• Those responsible for developing and reviewing the Health and Safety Policy are identified.
• The Health and Safety Policy is reviewed annually to take account of Local Authority guidance and requirements as well as local changes.
• The Health & Safety Policy is approved by the full Governing Body.
• The Health and Safety Policy is signed and dated by the Headteacher and Chair of Governors

Health and Safety Policy is communicated to stakeholders

• The Health and Safety Policy is brought to the attention of all staff (e.g., on INSET day), Governors and others, as necessary.
• The Health and Safety Policy is made available to all staff (e.g., via intranet or staff room notice board)

Governing Body/Head are aware of Health and Safety responsibilities

Possible targets to plan for:

• The Governing Body/Head have referred to Council Policies and guidance on health and safety.
• The school Health and Safety Policy reflects the legal and Council policy requirements relating to responsibilities.

Governor nominated to be responsible for Health & Safety         

• A named Governor has been made responsible for Health and Safety matters.
• The named Governor has undertaken appropriate learning and development opportunities.

Governing Body has process to discuss Health & Safety issues         

• A committee is instigated that allows Health and Safety to be discussed.
• Health and Safety is a standing agenda item on the committee.
• The Committee meets at least once a term and monitors Health and Safety performance.
• The Committee reviews the Health and Safety system at least once a year

Organisation and Arrangements

Possible targets to plan for:

Roles and responsibilities are identified      

• Specific Health and Safety jobs have been determined (e.g., writing H&S Policy and procedures, risk assessing, maintenance, etc)
• People required to undertake jobs have been identified.
• Roles and responsibilities have been detailed in the Schools Health and Safety Policy.

Staff are engaged and supervised      

• Staff with specific duties know what to do.
• Staff are given time and resources to undertake duties.
• Staff are monitored to ensure they are undertaking duties (e.g., performance management, appraisals, one-to-one, meetings)

Learning and development requirements are identified   

• A Health and Safety training matrix is developed.
• Health and Safety induction training is identified, and checklist is developed.
• Staff handbook contains basic Health and Safety information based upon induction checklist.
• Learning and development for staff with specific duties has been determined (e.g., training courses)

Information, instruction, and training is provided  

• Health and Safety induction training is provided to new staff when they join the establishment.
• Specific information, instruction and training is for planned and undertaken.
• Records of information, instruction and training are maintained.

Consultation and communication on Health & Safety issues takes place

• Means of consulting with staff on Health and Safety is established.
• Means of informing staff of any changes in policy and procedures established.
• Means of informing visitors of emergency procedures is established.
• Health and Safety law poster is displayed.

Hazards and Risk Assessing

Possible targets to plan for:

Health & Safety hazards have been identified        

• Local authority guidance has been made available to staff via SchoolsWeb access.
• School inspection reports have been completed and hazards identified.
• Incident investigation reports have been completed and hazards identified.
• Health and Safety committee reports have been reviewed.
• Competent advice has been sought to help identify hazards.

Risk assessments are completed       

• Risk assessments requiring completion have been identified.
• Persons responsible for completing risk assessments have been identified and provided with learning/development.
• Premises related risk assessments have been completed (e.g., building, playgrounds, kitchen etc).
• Job based risk assessments have been completed signed and dated and communicated to those which they relate.
• Curriculum related risk assessments have been completed (e.g., Design and technology).

Risk assessments are reviewed         

• Risk assessments are reviewed when significant change occurs (e.g., accident or incident, procedural change etc).
• Risk assessments are reviewed according to the review date (e.g., annual rolling programme of reviews).

Risk register is populated and reviewed      

• Risk register owner is identified and named.
• Risk register is completed with significant risks requiring action being identified in risk order.
• Risk register is reviewed by committee every term to determine if actions have been taken.
• Risk register is updated every term by risk register owner to reflect actions taken.

Risk Control

Possible targets to plan for:

Premises control measures are implemented        

• Fire safety management strategy.
• Asbestos register on-site and asbestos management plan.
• Legionella written scheme of control and testing.
• Play equipment inspected and maintained.
• Building maintained in state of good repair/good housekeeping.
• Grounds and trees well maintained and inspected.
• Parking and vehicles controlled on-site.
• Kitchen (food hygiene, catering facilities) and registered if applicable.

People control measures are implemented  

• Special Education Needs pupils identified, and control measures implemented.
• Handling/lifting of children/loads eliminated/minimized.
• Infection control procedures if warranted.
• Personal safety/security (lone working, violence/aggression).
• Working at height (teachers and site staff).
• DSE (Display Screen Equipment) (workstation assessments).

Non-curriculum control measures are implemented        

• Contractors hiring, competency and management procedures.
• Construction management procedures.
• Substance’s identification and control.
• Event management (school plays, parent’s evenings etc).
• Breakfast clubs/extended services.

Curriculum control measures are implemented     

• Classroom (primary).
• Design and Technology according to CLEAPSS and BS 4163 good practice.
• PE according to AFPE good practice.
• Textiles according to CLEAPSS good practice.
• Food technology.
• Chemistry according to CLEAPSS.

Emergency procedures are in place   

• First aid equipment, personnel, and procedures.
• Administration of medicines policy and procedures.
• Fire emergency plan and procedures.

Monitoring and Review   

Possible targets to plan for:

Incident reporting procedures are developed        

• Councils on-line AssessNet reporting system is utilised.
• Reporting procedures made known to staff at induction.
• Incident statistics are reviewed by Head/Committee.   

Investigation procedures are developed      

• Person/s nominated to undertake accident/incident investigations.
• Incident reports are produced and reviewed by Headteacher and Governors.
• Remedial action agreed and planned, as necessary.

Inspections are regularly completed  

• Inspection regime procedures developed and implemented.
• Inspections formally recorded and report reviewed by Head/committee.
• Remedial action agreed and planned, as necessary.

Review of Health & Safety management is completed     

• Review procedures developed and implemented.
• Review checklist developed.
• Review report developed to be considered by committee.
• Governing Body to be provided with review report on annual basis or at an agreed interim.
• Remedial action agreed and planned, as necessary.