Contractor Selection and Management
Last updated:Ensure that competent and reliable contractors are selected. Where possible, select contractors that have worked similar events in the past.
Requirements for contractors operating at the event:
- Provide training certificates and/or evidence of competency, where applicable.
- Licences relating to their work activities.
- Risk assessments and method statements / safe systems of work (SSOWs) for their activities.
- Sufficient staffing levels.
- Public Liability Insurance of at least £10 million – a copy of the insurance certificate to be held on file.
Consider whether additional monitoring and/or supervision is required, particularly during the Load-Out phase.
Subcontractors
Buckinghamshire Council requires that all subcontractors submit the same information as contractors, and it is the Event Organiser’s responsibility to ensure that this information is obtained.
Although the contractor has a responsibility to ensure that any subcontractors used are sufficiently trained and have the relevant licences and documentation, the ultimate responsibility remains with the event organiser in the event of an incident – for this reason, you may wish to consider whether you will allow contractors to subcontract the work to others. Any stipulations such as this must be documented and signed by the contractor.