Phases of an Event

An Event Notification Form should be submitted for review by the Safety Advisory Group at least 3 months before the event.

Ensure that appropriate management arrangements are in place to suitably manage the Planning, Load-In, the Event itself and Load Out. It is also useful to hold a Debrief following the event to obtain notes and findings from key persons.

Planning Phase

• Select competent workers and contractors.
• For events falling under the Construction Design and Management Regulations 2015, appoint the relevant persons.
  • Where the Event Organiser is appointing others, this must be confirmed and recorded.
  • Ensure a construction phase plan (CPP) is completed.

Load-in Phase

• Plan for the safe delivery and installation of equipment and services.
• Hold a pre-event briefing for all interested parties – SAG may decide
• SAG may decide to inspect the event site and arrangements prior to the event.

Event Phase

• Ensure crowd management strategies are working correctly.
• Deal with fire, first aid contingencies, and major incidents.
• Plan for the servicing of facilities and supporting services.

Load-out Phase

• Plan for the safe removal of structures, equipment, and services, including removal of waste.
• Pay close attention to contractors during this phase as focus may slip.

Debrief

• Obtain information from key personnel to determine performance and identify any ‘lessons learned’ for future events.