Timeframes and responsibilities

Below is information on the timeframes and responsibilities for settings: 

1. Settings provide a list of the annual review dates at the start of the academic year. 
2. At least 4 weeks before the meeting, invitations are sent out. 
3. At least 2 weeks before the meeting, the setting gathers reports/advice from attendees and circulates it.
4. The setting holds the annual review meeting.
5. Within  2 weeks of the annual review meeting, the setting submits paperwork to the LA.
6. Within 4 weeks of the annual review meeting, the SEND team decides if it proposes to make no changes, make amends or propose to cease. 
7. Where changes have been requested, the SEND team must issue the final EHC within 8 weeks. 

Completing a Request to Assess

The below outlines how schools can request CYP Therapies to Assess to Inform at Annual Review. You can request this when a CYP's EHCP does not have a therapy provision, but you have identified new therapy needs. 

1. CYP has an EHCP with no therapy provision on the plan. New therapy needs have been identified. 
2. SENDCo discusses CYP’s new needs with a therapist (at the School Advice Clinic). If a referral is needed, the SENDCo completes a referral form. 
3. SENDCo emails bht.cyptehcp@nhs.net with the subject line: "Request to Assess to Inform Annual Review". The SENDCo must also provide: 
   1. The completed CYP Therapies Annual Review referral form. 
   2. Most recent EHCP.
4. CYP Therapies triages the request. If there is not enough information, it will not be possible to process the request. 
5. If CYP Therapies need further assessment, they will provide guidance. This will be in the format of an Annual Review report. 
6. SENDCo uses the CYP Therapy Annual Review report to inform proposed changes to the EHCP.