AssessNet Reporting procedure

• Each Directorate/Service/School will have designated reporters who have access to the AssessNet system and will record incident details. 
• The following forms are available to print if required: Injury form, Near misses, Dangerous Occurrence, Occupational Illnesses / Diseases, Property Damage, Violence and Incident Investigation forms for use as required. These templates are located in the Health and Safety Policies section 3.1 (a-g) and available on the AssessNet system.
• A reporter will log the incident details on the AssessNet system. The Incident Centre refers to the School, Directorate and Service Area of the affected person.  The physical location where the incident actually occurred is a free text box and this must be completed.  Confirmation will be received by e-mail.
• The reporter will forward the confirmation e-mail to the affected persons’ Headteacher, Manager / Establishment Manager / Supervisor in order to obtain details of follow up actions, witness statements and investigations and add these to the report when received back.
• Headteachers, Managers and Supervisors are responsible for ensuring that;
  • incidents are investigated as necessary;
  • follow up actions have been taken and preventative measures implemented within a realistic timeframe.
  • details of any remedial action taken and days lost from work are sent to the reporter who will update the incident record
  • in the event of a death or serious incident, information is escalated to senior management and the Health and Safety Team.
• A member of the BC Health and Safety Team will follow up and investigate certain incidents as appropriate, but the onus is on Line Managers to record, report and investigate incidents and to ask for assistance if required. 
• The level of detail of an investigation should be based on an assessment of how likely it is a similar event will occur and the seriousness of the incident (actual or potential harm). Minor injuries or near misses should not be ignored as these are often indications that a more serious incident is possible.
• As a minimum, the Line Manager and any person involved in the incident should be involved in the investigation.  For more serious incidents (or potentially serious ones) senior Managers or specialist advisers may need to be involved.

For establishments, centres and depots, it may useful to have a supply of paper copies of the incident reporting forms readily available for employees to complete which can be passed on to the designated reporter.  Managers must ensure that staff are aware of the incident reporting procedures for each place of work.  Mobile workers will also need a procedure for reporting.

New reporters can be set up on the system by emailing healthandsafety@buckinghamshire.gov.uk