Record Keeping and reporting

A record should be kept of any first aid treatment given, by the person giving the treatment. The record should include:

• Name and job of the person treated.
• Date, time, and place of incident.
• Nature of injury or illnesses and first aid given/action taken.
• What happened to the person immediately afterwards (went home, went to hospital, went back to work).
• Name and signature of person dealing with the incident.

The record must be filled in by each first aider or appointed person whenever first aid is given and kept secure and confidential, only managers with a need to access the information may do so on order to comply with GDPR.  Records must be retained for 6 years as a minimum for employees and for a child, until they reach the age of 22 in the event of any claims arising. This would also apply to a younger contractor or visitor to the site or premises.

The incident may also need to be reported via BC Assessnet Accident/Incident reporting system if it meets the criteria for reporting accidents/incidents/near-misses see BC Health and Safety Polices & Procedures, Accident & Incident Report policy for full details.