Identity

You must record:

• the full name of the individual
• the current home address
• date of birth
• The documents seen for evidence of ID must be originals – photocopies should never be accepted. The documents should confirm the name, date of birth, address and be in a photographic form of identity such as a passport.  If photographic evidence is not available, you should try to seek more than one additional form of ID along the lines required for a DBS Check.   The evidence seen e.g. passport plus the date and name of the person who checked it must be recorded on the SCR.

The Home Address forms part of proof of identity and as such, evidence should be obtained that the address has been checked.  There is no requirement to evidence any change of address throughout employment.

Schools are expected to retain copies of documentation used to confirm ID and Proof of Right to Work in the UK.  Copies of this information should be kept on a secure, restricted and confidential basis in local personal files once the details have been entered onto the SCR (including the name of the person who witnessed the ID and date of the check).